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When I Work VS Microsoft Bookings

Compare When I Work VS Microsoft Bookings and see what are their differences

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Employee Monitoring Software with Screenshots, Internet, Activity and Time Tracking featured
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  3. » Reviews
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When I Work logo When I Work

When I Work is an employee scheduling and communication app using the web, mobile apps, text messaging, social media, and email.

Microsoft Bookings logo Microsoft Bookings

Microsoft Bookings brings online appointment scheduling to your customers, and brings booking software to any size business. Manage appointments right from the Bookings app.
  • When I Work Landing page
    Landing page //
    2021-07-30
  • Microsoft Bookings Landing page
    Landing page //
    2023-07-03

When I Work features and specs

  • User-Friendly Interface
    When I Work offers a clean, intuitive interface that both employers and employees find easy to navigate, making scheduling and communication straightforward.
  • Mobile Accessibility
    The mobile app allows employees to check schedules, request time off, and communicate from anywhere, enhancing flexibility and accessibility.
  • Efficient Scheduling
    Automated scheduling features help managers save time by quickly creating and adjusting schedules based on employee availability and business needs.
  • Time Tracking Integration
    When I Work integrates time tracking and attendance, simplifying payroll processes and ensuring accurate timekeeping.
  • Employee Management
    The platform supports streamlined employee management with tools for communication, task assignment, and shift reminders.

Possible disadvantages of When I Work

  • Cost
    While powerful, When I Work can be relatively expensive, especially for smaller businesses with tight budgets.
  • Limited Customization
    Some users have reported that the software offers limited customization options for specific business needs and scheduling intricacies.
  • Learning Curve
    Although generally user-friendly, some features may have a learning curve for new users, particularly those who are not tech-savvy.
  • Customer Support
    While adequate, some users have experienced delays or difficulties in getting timely support from the customer service team.
  • Feature Limitations in Basic Plan
    The basic plan may not include all the advanced features, requiring an upgrade to access the full range of functionalities.

Microsoft Bookings features and specs

  • Integration with Microsoft 365
    Microsoft Bookings seamlessly integrates with other Microsoft 365 tools, such as Outlook and Teams, allowing for efficient scheduling and communication within the Microsoft ecosystem.
  • Ease of Use
    The user interface is intuitive and easy to navigate, making it accessible for users with varying levels of technical expertise.
  • Customizable Scheduling Options
    Bookings offers a high degree of customization, allowing businesses to set specific hours of availability, buffer times between appointments, and custom booking forms.
  • Automated Notifications
    Automated notifications and reminders can be sent to both staff and clients, reducing the likelihood of missed appointments.
  • Mobile Access
    The app provides a mobile version that allows users to manage their bookings on the go, enhancing flexibility and responsiveness.
  • Multi-Calendar Support
    Bookings supports multiple calendars, making it ideal for teams and businesses that need to manage multiple schedules simultaneously.

Possible disadvantages of Microsoft Bookings

  • Cost
    Microsoft Bookings requires a subscription to Microsoft 365 Business, which could be a disadvantage for small businesses with limited budgets.
  • Limited Third-Party Integrations
    While it integrates well within the Microsoft ecosystem, it lacks extensive third-party integrations compared to competitors like Google Calendar or Calendly.
  • Learning Curve for Advanced Features
    While basic features are easy to use, mastering advanced customization options may require some time and effort.
  • Geographical Restrictions
    Certain features and functionalities may be limited or unavailable in some regions, potentially restricting global operations.
  • Dependence on Internet Connection
    Like most cloud-based solutions, it requires a reliable internet connection to access and manage bookings, which could be a limitation in areas with poor connectivity.

Analysis of When I Work

Overall verdict

  • When I Work (wheniwork.com) is generally considered a good scheduling and workforce management tool.

Why this product is good

  • When I Work is praised for its user-friendly interface, ease of scheduling, and communication features that streamline shift management. It offers time tracking, team messaging, and integration capabilities to assist in simplifying workforce operations.

Recommended for

    When I Work is recommended for small to medium-sized businesses looking for an efficient and intuitive platform to manage employee schedules, track time, and facilitate communication between team members. It is particularly useful for industries such as retail, healthcare, hospitality, and restaurant services where shift work is common.

Analysis of Microsoft Bookings

Overall verdict

  • Overall, Microsoft Bookings is a robust scheduling tool for businesses that are already embedded in the Microsoft ecosystem or those looking for a straightforward, reliable solution to manage appointments and bookings efficiently. While it might lack some advanced features that specialized booking software offers, its integration capabilities provide significant value.

Why this product is good

  • Microsoft Bookings is a cloud-based scheduling tool that is part of the Microsoft Office 365 suite. It's designed to simplify the process of booking and managing appointments for small businesses and service providers. One key advantage is its integration with other Microsoft products like Outlook and Microsoft Teams, which facilitates seamless calendar management. Additionally, it offers automatic email notifications and reminders, reducing the chances of no-shows and last-minute cancellations. Its ease of use and accessibility from any device with internet access adds to its appeal, especially for businesses that need a reliable and flexible booking system.

Recommended for

    Microsoft Bookings is particularly well-suited for small to medium-sized service-based businesses, such as gyms, salons, law firms, healthcare providers, and consultants who need a simple, integrated tool to manage client appointments. It's also ideal for organizations already using Microsoft 365, benefiting from seamless integration across their existing tools.

When I Work videos

+ Add

Digital Unboxing: When I Work

More videos:

  • Review - When I Work - Review and Edit Timesheets

Microsoft Bookings videos

+ Add

How to use Microsoft Bookings

More videos:

  • Review - Microsoft Bookings Review
  • Review - Microsoft Bookings - Getting started

Category Popularity

0-100% (relative to When I Work and Microsoft Bookings)

When I Work

Microsoft Bookings

Employee Scheduling
100 100%
Employee Scheduling
0% 0
Appointments and Scheduling
0 0%
Appointments and Scheduling
100% 100
Time Tracking
100 100%
Time Tracking
0% 0
Appointment Scheduling
0 0%
Appointment Scheduling
100% 100

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare When I Work and Microsoft Bookings

When I Work Reviews

The 9 Best Paid and Free WhenIWork Alternatives
Whether you’ve grown tired of When I Work or are looking to change things up and see if there’s an app that’s better out there – then this article is for you. In just a moment, we will walk you through nine different software that we believe are fantastic alternatives to When I Work.
Source: everhour.com

Microsoft Bookings Reviews

We have no reviews of Microsoft Bookings yet.
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Social recommendations and mentions

Based on our record, When I Work seems to be more popular. It has been mentiond 6 times since March 2021. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

When I Work mentions (6)

  • Employee calendars that all super admins have access to
    How are the users accessing these calendars if you don't create accounts for them? What you probably want is a work scheduling service like when I work: https://wheniwork.com. Source: over 2 years ago
  • Volunteer schedule with varying hours
    You could try something like this: https://wheniwork.com. Source: almost 3 years ago
  • Labour as a percentage of sales.
    I record all of our takings through a spreadsheet and from this I add our takings into wheniwork.com and get my labour as a percentage of sales. Source: almost 4 years ago
  • Web-Based Time Keeping System Suggestions
    Look at wheniwork.com. We used them a few years ago and they had lots of features. Source: almost 4 years ago
  • Web/App-based Time Tracking Application for Lab use
    We are going to resume our work in few weeks and looking for efficient time tracking applications to keep track of the people working in the lab at any given time. In one lab I am using WhenIWork app and planning to us clockify in the second lab. Both of them are free and have some pros and cons. I was wondering if anybody has experience using any other software (free) in your lab. We are a team of 5-6 people and... Source: about 4 years ago
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Microsoft Bookings mentions (0)

We have not tracked any mentions of Microsoft Bookings yet. Tracking of Microsoft Bookings recommendations started around Mar 2021.

What are some alternatives?

When comparing When I Work and Microsoft Bookings, you can also consider the following products

Deputy - Deputy is a software for employee scheduling, time and attendance and communication management.

Calendly - Say goodbye to phone and email tag for finding the perfect meeting time with Calendly. It's 100% free, super easy to use and you'll love our customer service.

ResourceGuru - The fast, simple way to schedule people, equipment, and other resources online.

ManageEngine RecoveryManager Plus - RecoveryManager Plus is one such enterprise backup solution which has the ability to easily backup and restores both the domain controllers and virtual machines.

Float - The leading resource management software for agencies, studios, and firms. With a simple, drag and drop interface and powerful editing tools, Float saves you time and keeps projects on track.

Heroku Enterprise - Heroku Enterprise is a flexible IT management for developers that lets them build apps using their preferred languages and tools like Ruby, Java, Python and Node.

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