Software Alternatives, Accelerators & Startups
Register | Login

Outline Wiki VS Notion

Compare Outline Wiki VS Notion and see what are their differences

Fileport
The fastest way to send files over the internet featured
Note: These products don't have any matching categories. If you think this is a mistake, please edit the details of one of the products and suggest appropriate categories.
Contents:
  1. » Base Details
  2. » Videos
  3. » Reviews
  4. » Alternatives

Outline Wiki logo Outline Wiki

A modern team knowledge base for your documentation, support answers, sales process, meeting notes, & more…

Notion logo Notion

All-in-one workspace. One tool for your whole team. Write, plan, and get organized.
  • Outline Wiki Landing page
    Landing page //
    2021-09-16

Fast & modern

Outline is built from the ground up to be fast, easy to use, and beautiful. Our editor lets you write documents that look great without even trying, search across your teams knowledge base in seconds, and structure information to make browsing a pleasure.

Integrations

Outline is integrated with the tools you already use, search from within Slack, sign-in with GSuite, setup webhooks with Zapier, and many more.

Permissions

Outline is ready for larger teams with user permissions, groups, read/write access to collections and user provisioning via GSuite or Slack SSO.

  • Notion Landing page
    Landing page //
    2023-09-12

Outline Wiki features and specs

  • User-Friendly Interface
    Outline Wiki offers a clean and intuitive interface that makes it easy for users to navigate and manage their knowledge base with minimal learning curve.
  • Collaboration Features
    The platform supports real-time collaboration, allowing multiple users to work on documents simultaneously and enhancing team productivity.
  • Rich Integration Options
    Outline integrates with various third-party applications such as Slack, Google Drive, and Microsoft Office, facilitating seamless workflows and data sharing.
  • Open Source Flexibility
    As an open-source software, Outline Wiki allows for customization and adaptability to suit specific organizational needs and encourages community-contributed enhancements.
  • Version Control
    Outline provides robust version control, enabling users to track changes, revert to previous document versions, and maintain a history of edits.

Possible disadvantages of Outline Wiki

  • Hosting and Maintenance
    Being open-source may require additional resources for self-hosting and maintenance, which could be challenging for organizations without dedicated IT support.
  • Limited Feature Set Compared to Enterprise Solutions
    While Outline is effective for basic knowledge management, it may lack some of the advanced features found in more comprehensive enterprise solutions.
  • Scaling Issues
    Users have reported potential performance issues when scaling Outline for very large teams or extensive document repositories.
  • Reliance on Third-Party Authentication
    Outline relies on third-party authentication services like Google and Slack, which may not align with the security policies of highly regulated industries.
  • Occasional Update Delays
    As an open-source project, there might be delays in updates or new feature releases compared to commercial software with dedicated development teams.

Notion features and specs

  • All-in-One Workspace
    Notion combines note-taking, task management, databases, calendars, and collaboration features in a single platform, reducing the need for multiple tools.
  • Highly Customizable
    Users can tailor Notion to fit their specific workflow with customizable templates, pages, and databases, making it versatile for various use cases.
  • Collaboration Features
    Notion offers seamless collaboration with real-time editing, comments, mentions, and shared workspaces, enhancing teamwork and productivity.
  • Cross-Platform Availability
    Notion is available on multiple platforms, including web, desktop, and mobile, providing flexibility and accessibility from anywhere.
  • Integration Capability
    Notion supports integrations with various third-party applications like Google Drive, Slack, and Trello, allowing for a more interconnected workflow.

Possible disadvantages of Notion

  • Learning Curve
    Due to its extensive features and customization options, new users might find Notion challenging to learn and navigate initially.
  • Performance Issues
    Some users report that Notion can become slow or experience lag, especially with large databases and complex pages.
  • Offline Limitations
    While Notion offers some offline capabilities, its functionality is significantly reduced without an internet connection, which can be inconvenient for some users.
  • Pricing for Teams
    Though Notion offers a free version, its premium plans can be expensive for larger teams, which may be a constraint for startups or small businesses.
  • Privacy Concerns
    As with any cloud-based service, there are potential privacy and data security concerns, especially for users handling sensitive information.

Outline Wiki videos

No Outline Wiki videos yet. You could help us improve this page by suggesting one.

Add video

Notion videos

+ Add

The Most Powerful Productivity App I Use - Notion

More videos:

  • Review - I switched to Notion for a week... Here's what happened!
  • Review - Notion is Truly an All-in-One Productivity Tool (App Review)

Category Popularity

0-100% (relative to Outline Wiki and Notion)

Outline Wiki

Notion

Knowledge Base
100 100%
Knowledge Base
0% 0
Productivity
0 0%
Productivity
100% 100
Documentation
100 100%
Documentation
0% 0
Project Management
0 0%
Project Management
100% 100

User comments

Share your experience with using Outline Wiki and Notion. For example, how are they different and which one is better?
Log in or Post with

Reviews

These are some of the external sources and on-site user reviews we've used to compare Outline Wiki and Notion

Outline Wiki Reviews

Best 11 Open-source Free Wiki Engines for teams and enterprise in 2022
Outline is a fairly new Wiki engine for teams which built on top of Node.JS, React and PostgreSQL.
Source: medevel.com

Notion Reviews

  1. jk22
    · consultant at GFI ·
    Notion has helped in documenting our business

    It's been very very helpful to streamline different people on our team, especially remote workers to help them understand what's going on in our business without 100s of meetings.

    👍 Pros:    Ui is very attractive|Easy to use|Great for collaboration|Good customer service|Free to use
    👎 Cons:    Steep learning curve
  2. Ramesh Kumar
    · Product Manager at Aerial ·
    Extremely helpful- made life easier

    My remote-first start-up has eliminated more than 200+ hours of meetings and 1000s of mismanaged documents because our entire communication happens through Notion.

    👍 Pros:    Clean ui|File sharing|Modular
    👎 Cons:    Learning curve
  3. Boyd Richardson
    · Writer at SE ·

    As someone who's always on the lookout for the perfect productivity app, I was excited to try out Notion. It promises to be an all-in-one tool for everything from note-taking to project management to personal wikis.

    From the moment you open Notion, you can tell that it's different from other productivity apps. The interface is sleek and modern, and it's easy to navigate. The app is divided into pages, which can be customized with different templates to fit your needs. You can create to-do lists, databases, wikis, calendars, and more.

    One of the things I love about Notion is the ability to create relationships between pages. For example, you can create a database of your favorite books and then link to a page with your book reviews. Or you can create a to-do list and link to a page with notes about the task. This feature makes it easy to keep all of your information in one place and to connect related items.

    🏁 Competitors: Microsoft Loop
    👍 Pros:    Highly customizable|All in one|Collaboration|Cross platform
    👎 Cons:    Steep learning curve
Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger
If you're looking for a Notion alternative that supports real, scalable teamwork, you're not alone. Whether you’ve outgrown Notion or are just exploring more robust, team-friendly platforms, here’s a breakdown of the top 10 alternatives in 2025—and why Ledger is becoming the go-to choice for modern teams.
Source: www.ledgerteams.com
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
Notion: More than a task manager, it acts as a knowledge base. You can store guidelines, references, wikis, and to-do lists all under one roof.
Source: medium.com
11 Popular Knowledge Management Tools to Consider in 2025 
Notion AI (Optional Add-on) – $8 per user/month (billed annually). Available for all plans (including the free plan)
Source: knowmax.ai
11 Best Google Keeps Alternatives for 2024
Unlike other note-taking apps, Notion stands out for its endless customization. It’s like an all-in-one workspace structured by pages and blocks.
Source: upbase.io
20 Obsidian Alternatives: Top Note-Taking Tools to Consider
Notion is a popular alternative to Obsidian for its simplicity, minimalistic interface, and large community. On top of note-taking, you can use Notion as a task management tool to create simple to-dos or build a personal knowledge base. You can also embed links, images, videos, code snippets, etc. Notion also has bi-directional functionalities enabling you to interconnect...
Source: clickup.com

Social recommendations and mentions

Based on our record, Notion seems to be a lot more popular than Outline Wiki. While we know about 441 links to Notion, we've tracked only 18 mentions of Outline Wiki. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Outline Wiki mentions (18)

  • French gov's open source alternative to Notion or Outline
    Https://getoutline.com mentioned in the submission title. - Source: Hacker News / 2 months ago
  • Ask HN: How To: Internal Documentation?
    What we did as a team is we discuss and agree documentation should be made as part of our OKR, add doc as part of our process, and where we should put it; in hope of making it easier to share knowledge for older codebase, new joiners, or other team. We use inline doc for engineering, and all other usually we use gdrive for detailed source of truth and for the summary we use https://getoutline.com/. - Source: Hacker News / 9 months ago
  • Ask HN: Side project of more that $2k monthly revenue what's your project?
    Https://getoutline.com – A team knowledge base, hit $2k MRR a couple of months after turning on paid plans, has always been steady growth since then. A few years in and almost reached what I'd consider v1 feature complete. - Source: Hacker News / about 2 years ago
  • Slab or Nuclino
    Try Outline. Clean, beautiful interface, fast and snappy, fantastic search and you can create public docs with working internal links with just one button. Source: about 2 years ago
  • IT Glue False Ad.
    I'm the sole IT guy I've been using getoutline.com (a cheaper Notion alternative) and I've been super happy with it. Source: over 2 years ago
View more

Notion mentions (441)

  • Cool SHIT you can do with docker
    Two of the most popular open source note taking app are affine (basically notion but open source) and obsidian (which stores notes in markdown). - Source: dev.to / 6 months ago
  • Ask HN: Who is hiring? (October 2024)
    Notion | https://notion.so | Android Engineer | SF | hybrid (in office 2x a week) | Full time 
      Level: Mid/Mid+ (4-6yrs experience).
    - Source: Hacker News / 8 months ago
  • Karyam: Simples everyday writing app
    Advanced Notion and Google Doc writing editor. - Source: dev.to / 12 months ago
  • My blog post workflow
    I manage my non-work and work-adjacent tasks in Notion. Whenever I have an idea, regardless of how big or small or silly or achievable it is, I'll add it to Notion, and use labels to categorise it by type of output (e.g. blog, silly project, website update). Today I wanted to write a short post for my site. I clicked on the filtered blog post view, and selected this one (because I hoped it would be a quick one!). - Source: dev.to / about 1 year ago
  • 6 AI tools that feels illegal to know🤖
    Notion.so redefines workspaces. With its intelligent organization and collaboration features, it's more than a productivity tool—it's a digital haven. Discover the art of streamlined and efficient teamwork. - Source: dev.to / over 1 year ago
View more

What are some alternatives?

When comparing Outline Wiki and Notion, you can also consider the following products

Doxygen - Generate documentation from source code

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

DocFX - A documentation generation tool for API reference and Markdown files!

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Natural Docs - Natural Docs is an open-source documentation generator for multiple programming languages.

Evernote - Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.

Loading...