Software Alternatives, Accelerators & Startups

Notion VS iDoneThis

Compare Notion VS iDoneThis and see what are their differences

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Notion logo Notion

All-in-one workspace. One tool for your whole team. Write, plan, and get organized.

iDoneThis logo iDoneThis

iDoneThis The fun, easy way to get stuff done. Every day we’ll email your team to ask, “What’d you get done today?” Just reply to our email. The next day, everyone gets an email with the team's accomplishments
  • Notion Landing page
    Landing page //
    2023-09-12
  • iDoneThis Landing page
    Landing page //
    2022-01-31

Notion features and specs

  • All-in-One Workspace
    Notion combines note-taking, task management, databases, calendars, and collaboration features in a single platform, reducing the need for multiple tools.
  • Highly Customizable
    Users can tailor Notion to fit their specific workflow with customizable templates, pages, and databases, making it versatile for various use cases.
  • Collaboration Features
    Notion offers seamless collaboration with real-time editing, comments, mentions, and shared workspaces, enhancing teamwork and productivity.
  • Cross-Platform Availability
    Notion is available on multiple platforms, including web, desktop, and mobile, providing flexibility and accessibility from anywhere.
  • Integration Capability
    Notion supports integrations with various third-party applications like Google Drive, Slack, and Trello, allowing for a more interconnected workflow.

Possible disadvantages of Notion

  • Learning Curve
    Due to its extensive features and customization options, new users might find Notion challenging to learn and navigate initially.
  • Performance Issues
    Some users report that Notion can become slow or experience lag, especially with large databases and complex pages.
  • Offline Limitations
    While Notion offers some offline capabilities, its functionality is significantly reduced without an internet connection, which can be inconvenient for some users.
  • Pricing for Teams
    Though Notion offers a free version, its premium plans can be expensive for larger teams, which may be a constraint for startups or small businesses.
  • Privacy Concerns
    As with any cloud-based service, there are potential privacy and data security concerns, especially for users handling sensitive information.

iDoneThis features and specs

  • Simple User Interface
    iDoneThis offers a clean and intuitive interface that is easy to navigate, making it accessible for users of all tech levels.
  • Daily Email Reminders
    The platform sends daily emails to prompt users to enter their accomplishments, helping to ensure consistent updates and engagement.
  • Team Collaboration
    iDoneThis allows team members to share their daily accomplishments, providing transparency and fostering a culture of accountability.
  • Progress Tracking
    The application provides a simple yet effective way to track personal and team progress over time, helping users stay on top of their goals.
  • Third-Party Integrations
    iDoneThis integrates with tools like Slack and email, making it easier to embed into existing workflows and communication channels.
  • Focus on Done Lists
    Unlike traditional to-do lists, iDoneThis focuses on completed tasks, which can be motivating and provide a sense of accomplishment.

Possible disadvantages of iDoneThis

  • Limited Features
    iDoneThis has a relatively narrow feature set compared to more comprehensive project management tools, which may not meet the needs of all teams.
  • Subscription Cost
    The platform may be considered pricey, especially for small teams or individual users, given its limited functionality.
  • No Native Mobile App
    As of the knowledge cutoff date, there is no dedicated mobile app, which may limit accessibility and convenience for users on the go.
  • Basic Reporting
    The reporting features are quite basic, lacking advanced analytics and insights that some users may require.
  • Dependency on Daily Input
    The value of the tool largely depends on consistent daily input from all users, which may not always be feasible.
  • Email-Centric Approach
    The heavy reliance on email may not suit teams that prefer other modes of communication, and it can lead to email fatigue.

Notion videos

The Most Powerful Productivity App I Use - Notion

More videos:

  • Review - I switched to Notion for a week... Here's what happened!
  • Review - Notion is Truly an All-in-One Productivity Tool (App Review)

iDoneThis videos

iDoneThis app review: screencap walkthrough

More videos:

  • Review - iDoneThis For Alfred 2 Plugin HowTo

Category Popularity

0-100% (relative to Notion and iDoneThis)
Productivity
99 99%
1% 1
Project Management
94 94%
6% 6
Employee Feedback
0 0%
100% 100
Task Management
100 100%
0% 0

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare Notion and iDoneThis

Notion Reviews

  1. jk22
    · consultant at GFI ·
    Notion has helped in documenting our business

    It's been very very helpful to streamline different people on our team, especially remote workers to help them understand what's going on in our business without 100s of meetings.

    👍 Pros:    Ui is very attractive|Easy to use|Great for collaboration|Good customer service|Free to use
    👎 Cons:    Steep learning curve
  2. Ramesh Kumar
    · Product Manager at Aerial ·
    Extremely helpful- made life easier

    My remote-first start-up has eliminated more than 200+ hours of meetings and 1000s of mismanaged documents because our entire communication happens through Notion.

    👍 Pros:    Clean ui|File sharing|Modular
    👎 Cons:    Learning curve
  3. Boyd Richardson
    · Writer at SE ·

    As someone who's always on the lookout for the perfect productivity app, I was excited to try out Notion. It promises to be an all-in-one tool for everything from note-taking to project management to personal wikis.

    From the moment you open Notion, you can tell that it's different from other productivity apps. The interface is sleek and modern, and it's easy to navigate. The app is divided into pages, which can be customized with different templates to fit your needs. You can create to-do lists, databases, wikis, calendars, and more.

    One of the things I love about Notion is the ability to create relationships between pages. For example, you can create a database of your favorite books and then link to a page with your book reviews. Or you can create a to-do list and link to a page with notes about the task. This feature makes it easy to keep all of your information in one place and to connect related items.

    🏁 Competitors: Microsoft Loop
    👍 Pros:    Highly customizable|All in one|Collaboration|Cross platform
    👎 Cons:    Steep learning curve

Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger
If you're looking for a Notion alternative that supports real, scalable teamwork, you're not alone. Whether you’ve outgrown Notion or are just exploring more robust, team-friendly platforms, here’s a breakdown of the top 10 alternatives in 2025—and why Ledger is becoming the go-to choice for modern teams.
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
Notion: More than a task manager, it acts as a knowledge base. You can store guidelines, references, wikis, and to-do lists all under one roof.
Source: medium.com
11 Popular Knowledge Management Tools to Consider in 2025 
Notion AI (Optional Add-on) – $8 per user/month (billed annually). Available for all plans (including the free plan)
Source: knowmax.ai
11 Best Google Keeps Alternatives for 2024
Unlike other note-taking apps, Notion stands out for its endless customization. It’s like an all-in-one workspace structured by pages and blocks.
Source: upbase.io
20 Obsidian Alternatives: Top Note-Taking Tools to Consider
Notion is a popular alternative to Obsidian for its simplicity, minimalistic interface, and large community. On top of note-taking, you can use Notion as a task management tool to create simple to-dos or build a personal knowledge base. You can also embed links, images, videos, code snippets, etc. Notion also has bi-directional functionalities enabling you to interconnect...
Source: clickup.com

iDoneThis Reviews

We have no reviews of iDoneThis yet.
Be the first one to post

Social recommendations and mentions

Based on our record, Notion seems to be a lot more popular than iDoneThis. While we know about 441 links to Notion, we've tracked only 3 mentions of iDoneThis. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Notion mentions (441)

  • Cool SHIT you can do with docker
    Two of the most popular open source note taking app are affine (basically notion but open source) and obsidian (which stores notes in markdown). - Source: dev.to / 6 months ago
  • Ask HN: Who is hiring? (October 2024)
    Notion | https://notion.so | Android Engineer | SF | hybrid (in office 2x a week) | Full time
      Level: Mid/Mid+ (4-6yrs experience).
    - Source: Hacker News / 7 months ago
  • Karyam: Simples everyday writing app
    Advanced Notion and Google Doc writing editor. - Source: dev.to / 11 months ago
  • My blog post workflow
    I manage my non-work and work-adjacent tasks in Notion. Whenever I have an idea, regardless of how big or small or silly or achievable it is, I'll add it to Notion, and use labels to categorise it by type of output (e.g. blog, silly project, website update). Today I wanted to write a short post for my site. I clicked on the filtered blog post view, and selected this one (because I hoped it would be a quick one!). - Source: dev.to / about 1 year ago
  • 6 AI tools that feels illegal to know🤖
    Notion.so redefines workspaces. With its intelligent organization and collaboration features, it's more than a productivity tool—it's a digital haven. Discover the art of streamlined and efficient teamwork. - Source: dev.to / over 1 year ago
View more

iDoneThis mentions (3)

  • Productivity tools
    We have developed our own tool doneit.in , I don't think non Indians could use it right now. We are happy that its cutting out meeting times in its basic version. Its kind of clone od idonethis.com. Source: over 3 years ago
  • Need Angel Investors for Productivity App
    Yes, idonethis.com is a very good app, our bills were running high, we saw an opportunity to reduce price and so we did. Source: over 3 years ago
  • Professional Achievements Record/Tracker
    Ah, maybe I wasn't so clear. I am thinking this as a personal tool for your own professional achievement tracking vs an enterprise solution. Hope this is clear. Something like IDoneThis (https://idonethis.com/) to track your own achievments. Source: about 4 years ago

What are some alternatives?

When comparing Notion and iDoneThis, you can also consider the following products

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Jell - Helping distributed teams thrive through async daily standups - all in minutes a day.

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Status Hero - Automated Stand-ups, Reports and Insights for Software Teams

Evernote - Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.

Geekbot - Discover how to organise asynchronous stand up meetings in Slack and keep your team synced using Geekbot. Start your free trial today!