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Infolinx Records Management VS OpenKM

Compare Infolinx Records Management VS OpenKM and see what are their differences

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Infolinx Records Management logo Infolinx Records Management

Infolinx records and information management software enables organizations to track, manage, and audit the complete lifecycle of physical and digital records.

OpenKM logo OpenKM

OpenKM is an easy to use powerful version control system that enables businesses efficiently and systematically capture, store, secure, manage, maintain and distribute corporate information assets with the goal of facilitating knowledge creation, op…
  • Infolinx Records Management Landing page
    Landing page //
    2021-09-16
  • OpenKM Landing page
    Landing page //
    2023-04-11

Infolinx Records Management features and specs

  • Comprehensive Features
    Infolinx provides a robust set of features including physical and electronic records management, retention schedules, and audit trails, which make it suitable for a variety of industries and organizational needs.
  • User-Friendly Interface
    The software is designed with a user-friendly interface that simplifies navigation and usage, making it easier for employees to adopt and utilize the system effectively.
  • Integration Capability
    Infolinx offers integration with several popular document management systems and other enterprise software, ensuring seamless data flow and enhanced workflow automation.
  • Customizable Solutions
    The platform allows for significant customization to meet the unique requirements of different organizations, ensuring that the system can be tailored to specific business processes.
  • Strong Security Features
    Infolinx includes advanced security measures such as encryption, access controls, and compliance with regulatory standards, which help protect sensitive information and maintain data integrity.

Possible disadvantages of Infolinx Records Management

  • Cost
    The comprehensive feature set and customization options can make Infolinx a relatively expensive solution, which might be a barrier for smaller organizations or those with limited budgets.
  • Implementation Time
    Due to its extensive capabilities and customization options, the implementation process can be time-consuming and resource-intensive, requiring careful planning and allocation of time and personnel.
  • Learning Curve
    While the interface is user-friendly, the wide range of features can result in a steep learning curve for new users, necessitating considerable training and support.
  • Dependence on IT Support
    Organizations may need ongoing IT support to manage and maintain the system, which might lead to additional operational costs and dependency on technical staff.
  • Complexity of Customization
    The depth of customization available can also lead to complexity, where organizations might struggle to fully leverage and configure all available features to meet their specific needs.

OpenKM features and specs

  • Comprehensive Document Management
    OpenKM offers a wide range of features including document storage, retrieval, version control, and workflow automation, making it a comprehensive solution for document management.
  • Open-Source
    As an open-source software, OpenKM allows for extensive customization and flexibility, letting organizations tailor the system to meet their specific needs.
  • Scalability
    OpenKM is scalable, which means it can grow with your organization, accommodating increasing amounts of documents and users without performance degradation.
  • Integration
    The system supports a variety of integrations with other business applications like CRM, ERP, and email systems, enhancing its utility within an enterprise environment.
  • Security
    OpenKM provides strong security features, including access controls, encryption, and audit trails, ensuring sensitive information remains protected.
  • User-Friendly Interface
    The software features an intuitive user interface, simplifying navigation and making it easier for users to manage their documents efficiently.

Possible disadvantages of OpenKM

  • Complex Installation
    The installation and configuration process can be complex and time-consuming, often requiring technical expertise to set up properly.
  • Maintenance
    Regular maintenance and updates are necessary to keep the system running smoothly, which can incur additional time and resource costs.
  • Learning Curve
    Despite the user-friendly interface, the extensive features and options available in OpenKM can result in a steep learning curve for new users.
  • Limited Support
    While OpenKM offers community support, the level and immediacy of support may be limited compared to commercial solutions unless a support plan is purchased.
  • Customization Costs
    Although the software is open-source, extensive customization might require professional development services, which can increase overall implementation costs.

Infolinx Records Management videos

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OpenKM videos

+ Add

OpenKM Desktop Overview #1

More videos:

  • Review - Intro to Document Management Systems w/ Focus on OpenKM
  • Review - OpenKM - webinar in english

Category Popularity

0-100% (relative to Infolinx Records Management and OpenKM)

Infolinx Records Management

OpenKM

Document Management System
36 36%
Document Management System
64% 64
Project Management
34 34%
Project Management
66% 66
Task Management
34 34%
Task Management
66% 66
Product Presentation
100 100%
Product Presentation
0% 0

User comments

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What are some alternatives?

When comparing Infolinx Records Management and OpenKM, you can also consider the following products

AODocs - AODocs is the document management solution recommended for G Suite. Secure your documents, structure your content, & automate your processes

Docomotion - Docomotion offers tools for designing and generating all types of transactional and operational business documents.

infoRouter - infoRouter is a EDMS that includes Workflow, Document routing, Electronic Forms, Scanning, Storage, Archiving, Indexing & Records Management

Zoho Docs - Zoho Docs is an online document management software that lets you manage and store all your files on the cloud. Share, collaborate and access all your files on multiple devices.

SPDocKit - SPDocKit is a Sharepoint Admin Tool to manage permissions and compare farms.

SmartVault - SmartVault is a document management system enabling organizations to collect, manage, prepare, and share documents.

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