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Hello Invoice VS Invoice Ninja

Compare Hello Invoice VS Invoice Ninja and see what are their differences

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Hello Invoice logo Hello Invoice

Powerful, modern invoicing for freelancers and professionals. Hello Invoice helps freelancers create, send, and track invoices, manage payments, taxes, and recurring billing — all in one place.

Invoice Ninja logo Invoice Ninja

Invoice Ninja is a free, open-source solution for invoicing and billing customers.
  • Hello Invoice Invoice Management For Freelancers
    Invoice Management For Freelancers //
    2025-05-08
  • Hello Invoice Win Work Faster
    Win Work Faster //
    2025-05-08
  • Hello Invoice Invoice In Seconds
    Invoice In Seconds //
    2025-05-08
  • Hello Invoice Automate Your Income
    Automate Your Income //
    2025-05-08
  • Hello Invoice Know Your Best Clients
    Know Your Best Clients //
    2025-05-08

Hello Invoice is a modern invoicing platform for freelancers and professionals. Create and send estimates and invoices in seconds, automate billing, accept payments, track activity, and reduce admin, allowing you to focus less on admin and more on your work.

Most invoicing tools try to cater to every type of business under the sun, whether you’re a solo creator or a company with 50 employees. The result? Platforms that are either over-engineered, confusing, and expensive, or so stripped back they’re barely useful.

Hello Invoice is laser-focused on the needs of solo operators and small service-based businesses. It’s built to give you just what you need, nothing more, nothing less. Easy invoicing, professional design, essential features, and a workflow that actually makes sense for freelancers and independents.

With Hello Invoice, you can:

  • Send invoices and estimates in seconds, so you’re free to focus on your work
  • Get estimates approved and converted fast, keeping projects moving
  • Accept online or offline payments, allowing clients to pay their way
  • Calculate taxes with ease, per line item or on the total
  • Automate recurring invoices, perfect for ongoing work
  • Customise your invoices, with templates, branding and messages
  • Send with one click, straight from your dashboard
  • Preview invoices and estimates in real time, so there are no surprises
  • Get real-time notifications when invoices are viewed and paid
  • Send smart reminders, automatically nudging clients when needed
  • Individual customer dashboards, complete with notes, history, and performance
  • See your money at a glance, with a clean, helpful overview

Hello Invoice is built to serve the people it was made for, and it will continue to evolve based on real feedback from its users. The goal is simple: to create an invoicing platform that actually works the way you do.

  • Invoice Ninja Landing page
    Landing page //
    2023-07-22

Hello Invoice

Website
helloinvoice.co
Pricing URL
Official Hello Invoice Pricing
$ Details
paid Free Trial $8.0 / Monthly (Annual Plan)
Platforms
Web
Release Date
2025 April
Startup details
Country
Australia
State
NSW
City
Sydney
Founder(s)
Wayne Dunkley
Employees
1 - 9
Edit details

Invoice Ninja

Website
invoiceninja.com
Pricing URL
Official Invoice Ninja Pricing
$ Details
Platforms
-
Release Date
-
Edit details

Hello Invoice features and specs

No features have been listed yet.

Invoice Ninja features and specs

  • Open Source
    Invoice Ninja is open-source, which means users have the flexibility to customize the software according to their needs, and benefit from community contributions.
  • Feature-Rich
    The application offers a broad range of features, including invoicing, expense tracking, client management, and time tracking, making it suitable for freelancers and small to medium-sized businesses.
  • Competitive Pricing
    Invoice Ninja provides a free tier with essential features and affordable premium plans that offer more advanced functionalities.
  • Customizable Invoices
    Users can easily create and customize professional invoices with their own branding, colors, and templates.
  • Multi-Currency and Multi-Language Support
    The platform supports multiple currencies and languages, which is beneficial for businesses dealing with international clients.
  • Integrations
    Invoice Ninja integrates with various payment gateways, accounting software, and other business tools to streamline operations.
  • Mobile-Friendly
    The application is mobile-friendly, providing a seamless experience across different devices, enabling users to manage their invoices on the go.
  • Data Ownership
    With the self-hosted version, users have full control over their data, ensuring higher data privacy and security.

Possible disadvantages of Invoice Ninja

  • Learning Curve
    Due to its wide range of features, new users might find the software complex and may require time to learn how to use it effectively.
  • Support Limitations
    Users of the free tier have limited access to customer support, relying mainly on community forums and online documentation.
  • Occasional Bugs
    As with any software, users may encounter bugs or glitches, especially in the open-source community version, which might require technical knowledge to resolve.
  • Advanced Features Cost Extra
    More advanced features and additional integrations are only available in the paid plans, which might not be affordable for very small businesses or freelancers.
  • Customization Complexity
    While customization is a strength, it can be overwhelming for users without technical skills to modify the open-source code or tweak advanced settings.
  • Limited Reporting
    The reporting features might not be as comprehensive as those offered by more established accounting software, which could be a drawback for businesses needing in-depth financial analysis.

Hello Invoice videos

+ Add

Hello Invoice – Simple Invoicing & Payments for Freelancers and Independent Professionals

Invoice Ninja videos

+ Add

INVOICE NINJA REVIEW 💸 TUTORIAL 🏦 INSTALL (SELF HOSTED) 💻 $50 FREEBIE 💰

More videos:

  • Review - Invoice Ninja | Overview

Category Popularity

0-100% (relative to Hello Invoice and Invoice Ninja)

Hello Invoice

Invoice Ninja

Invoice Management
100 100%
Invoice Management
0% 0
Billing & Invoicing
15 15%
Billing & Invoicing
85% 85
Accounting & Finance
100 100%
Accounting & Finance
0% 0
Invoicing
15 15%
Invoicing
85% 85

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare Hello Invoice and Invoice Ninja

Hello Invoice Reviews

We have no reviews of Hello Invoice yet.
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Invoice Ninja Reviews

The Top 7 Open Source Invoicing And Billing Solutions in 2022
Let's look at this scenario: Tom is the owner of TMZ Marketing, a digital marketing firm that services small to medium-sized businesses in LA. He invoices all his clients on the 20th of every month using Sage, a closed source invoicing system. Tom has noticed that using Sage costs his fledgling company an amount of $120 every month, as he has to pay for every user. Then one...
Source: isotropic.co

Social recommendations and mentions

Based on our record, Invoice Ninja seems to be more popular. It has been mentiond 7 times since March 2021. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Hello Invoice mentions (0)

We have not tracked any mentions of Hello Invoice yet. Tracking of Hello Invoice recommendations started around May 2025.

Invoice Ninja mentions (7)

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What are some alternatives?

When comparing Hello Invoice and Invoice Ninja, you can also consider the following products

QuickBooks Online - QuickBooks Online is a Cloud Accounting for small business that can be used on iPad, mobile phone or computer to do invoicing, billing, run reports, or even pay employees online.

Zoho Invoice - 100% free online invoicing software for small businesses.

FreshBooks - The ideal accounting software for small business owners.

Invoicera - Invoicera™: World's most powerful online invoicing & billing software trusted by millions of users globally.

invoicely - invoicely is a free online invoicing platform for small businesses

The Invoice Machine - The Invoice Machine is an online invoicing service with a simple and elegant user interface.

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