9 Top Business Travel Management Tools

Travel management is a complex process, consisting of diverse tasks, right from travel booking, reimbursements, and approvals to expense management. However, to make your life easy, there are several advanced business travel management tools in the market that facilitate business travel booking and/or travel expenses.

These tools automate a majority of tasks, which in turn, reduces errors, saves time, and increases productivity. Moreover, these tools also minimize cost leakages by identifying operational inefficiencies.

Let’s look at the best business travel management tools available in the market.

1. ITILITE

ITILITE travel management software is one of the few integrated solutions that offer everything on one platform - travel bookings, travel management, and expense management. Moreover, we are also a travel management company that empowers us to provide employees with the best travel inventory, be it flights, cabs, or accommodation.

Features:

• AI-based booking algorithm that shows only the best travel options

• An intuitive UI that guarantees travel booking within 90 seconds

• Real-time policy visibility that reduces out-of-policy bookings

• ITILITE Mastermind virtual travel consultant for better travel decisions

• Integrated expense platform which helps you integrate Trip ID with other expenses

• Multi-tier approvals and granular policies for a streamlined workflow

• Live employee tracking that ensures traveler safety during trips

• Custom reports and dashboard for every department and function

• Employee Incentive Program to drive better booking decisions

• Auto-scan feature to speed up expense processing

Pricing: * Travel booking platform: $9.99

Free Trial: Available

2. TravelPerk

TravelPerk offers a wide range of management features, such as expense tracking, expense reporting, policy compliance, and third-party integrations. Users can download its mobile app to be abreast with all the updates related to their travel itinerary. TravelPerk is most suitable for small and medium businesses.

Features:

• 3rd-Party integrations with apps like BambooHR, Expensify, Google Calendar, etc

• Extensive travel inventory of flights, cabs, etc

• 24/7 Customer support

• Multiple payment methods - Topup, credit card, etc

• Approval workflows (not included in the trial version)

• Reporting (Custom Reporting available in Pro version only)

• Consolidated invoicing

Pricing:

• Premium: €15/ trip

• Pro: €25/ trip

Free Trial: Available

3. TravelBank

TravelBank is one of the most prominent SaaS-based business travel management tools for small and medium businesses. Apart from travel booking spend management, TravelBank offers additional features like expense reconciliation, travel-spend management, an employee reward program, and more. Moreover, virtual corporate cards can be integrated with the expenses system to streamline your payments.

Features:

• Card Management

• Automated Approval Workflow

• Premium Insights

• Expense Tracking

• Receipt Management

Pricing:

• Travel: $15/month/user

• Expense: $8/month/user

• Integrated Travel & Expense: Quote-based Pricing

Free Trial: Available

4. TripActions

TripActions is a cloud-based Travel and Expense business travel management tool which means the employees can book travel from anywhere with the mobile app or web application. They provide a premium corporate travel card to their customers that help to streamline expenses and eliminate expense reports. Being a cloud-based program, TripActions offers the ability to scale the travel process as per requirement.

Features:

• Anywhere Travel Booking

• Automated Reimbursement

• Auto-receipt Capture

• Real-time Alerts

• Dynamic Policy Creation

• Expense Tracking

• Booking Management

• Spending/Booking in local currency

Pricing:

• Growth (for companies up to 100 employees): Quote-based pricing

• Professional (for companies with more than 100 employees): Quote-based pricing

Free Trial: Not Available

5. Concur

One of the leading travel management software, SAP Concur offers integrated travel, expense, and invoice management approach. The SAP Concur mobile app is available both on App Store and Play Store in which the employees can book travel, manage expenses, as well as track mileage.

Moreover, SAP Concur has partnered with TripIt, a travel organizer app where employees can organize their travel itinerary with real-time alerts about cancellations, delays, etc.

Features:

SAP Concur Mobile App

• Travel Reward Points

• Personalized Data Views

• Report Scheduling

TripIt

• Seat Tracker

• Check-in Reminder

• Alternate Flight Options

• Interactive Maps

Pricing:

• Automate: $9

• Insights: Quote-based Pricing

• Optimize: Quote-based Pricing

Free Trial: Available

6. Egencia

Egencia is a business travel management tool serving more than 2 million travelers across the world. Known for its risk management and traveler safety features, Egencia ensures complete traveler wellbeing. The admins can block travel to high-risk areas, airlines, hotels, etc., and offer real-time visibility to the latest travel guidelines and restrictions.

Features:

• Expense Tracking

• Approval Workflow

• Spend Control

• Spend Analysis

• Supplier Management

Pricing:

• Quote-based Pricing

Free Trial: Not available

7. Expensify

Expensify is an all-in-one expense management and tracking solution that automates the pre-accounting system with features like receipt scanning, multi-level workflows, third-party integrations, and more. Expensify also offers a secure operation with Privacy Shield and GDPR compliance, along with automated audit and compliance.

Features:

• Access Control

• Activity Tracking

• Audit Trail

• Billing and Invoicing

• Multi-company

Pricing:

• Collect: $10/user/month

• Control: $18/user/month

Free Trial: Available

8. Spendesk

Spendesk offers enhanced visibility and control over company spending. It helps consolidated multiple expenses incurred during travel to a single event to avoid errors and enhance expense management. Moreover, it offers employees the feature to pay via a virtual credit card, which gives them the ability to pay on the go during trips.

Features:

• Duplicate Payment Alert

• Fraud Detection

• Electronic Funds Transfer

• Budgeting/Forecasting

• Cash Management

Pricing:

• Starter (7 users & 1 Approver): Quote-based Pricing

• Essentials (Unlimited): Quote-based Pricing

• Scale (Unlimited): Quote-based Pricing

Free Trial: Available

9. Expensya

Expensya is an expense management solution that can be used by companies of any sizes. It helps automate the entire expense management process by offering advanced features to every stakeholder, be it the employee, approver, or the financial team. It is a cloud-based app available on both Android and iOS devices.

Features:

• Approval Process Workflow

• Reporting/ Analytics

• Policy Management

• Receipt Management

• Expense Tracking

Pricing:

• Starting from €5.00 /month

Free Trial: Available

These were some of the best options for business travel management software tools available in the market today. It is recommended that you do thorough research before choosing one for your travel booking and management process.

ITILITE is an integrated travel and management platform that streamlines your business travel process while reducing costs and optimizing bookings. We offer a demo of ITILITE so you can experience its advanced features before making a decision.